Administrative Assistant
ABOUT THE ORGANIZATION
Founded over 20 years ago, our investment firm specializes in managing fixed-income and equity
domestic and global investment portfolio strategies for institutional clients. We are an equal
opportunity employer with offices in Houston and New York. Competitive benefits and
compensation based on experience.
ESSENTIAL JOB RESPONSIBILITIES
In this administrative role, you will be the first impression of our New York Office. We will rely on you to assist investment teams, client services and marketing with general administrative and clerical tasks by performing the following duties:
- Coordinate certain administrative activities between the New York and Houston offices
- Assist marketing when needed for production of marketing materials and mailings
- Assist in preparation of RFPs, client and consultant questionnaires
- Provide confidential handling of business and personal affairs
- File, fax, copy and generate correspondence
- Maintain office records/files, including electronic files
- Assist with travel arrangements and itineraries
- Prepare expense reports
- Calendar the scheduling of appointments/meetings
- Provide telephone coverage
- Greet visitors and handle general inquiries
- Handle incoming and outgoing mail and deliveries
- Prepare purchase orders to restock office and break room supplies
Qualifications:
- Proficiency with Microsoft Office – Word, PowerPoint and Outlook; Excel a plus
- Internet savvy; travel research experience a plus
- Ability to type 40+ WPM
- Good communication and interpersonal skills
- Ability to multi-task with strong organizational skills
- Polished/professional appearance
- Pleasant and outgoing personality
- Ability to learn other software and increase competencies and skills
Benefits
We value our employees' time and efforts. Our commitment to your success is enhanced by our
competitive salary and an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with theh company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.
To Apply:
To respond to this opportunity, please send your resume along with a cover letter to:
jobs@smithgraham.com
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